Privacy Policy
Effective Date: October 7, 2026
RMPBookkeeping ("RMPBookkeeping," "we," "us," or "our") respects the privacy of our clients and website visitors. Because bookkeeping services may involve sensitive personal, business, and financial information, protecting the confidentiality and security of the information entrusted to us is an important part of our business.
This Privacy Policy explains how we collect, use, disclose, retain, and protect information obtained through our website and in connection with our bookkeeping services.
RMPBookkeeping is located in Tucson, Arizona.
Information We Collect
Information You Provide Through This Website
When you contact us, request information, schedule a consultation, or submit a form through this website, we may collect information such as:
- Your name
- Business name
- Email address
- Telephone number
- General information about your business
- Information you choose to include in a message or inquiry
Please do not submit Social Security numbers, bank account numbers, passwords, tax documents, payroll records, or other highly sensitive financial information through a general website contact form or ordinary email unless we specifically instruct you to use an approved secure method.
Sensitive client documents should be exchanged through the secure systems or procedures designated by RMPBookkeeping.
Information We Receive From Clients
If you become a client, we may receive information necessary to provide bookkeeping and related services, including:
- Business financial records
- Bank and credit card transaction information
- Accounting records and general ledger information
- Invoices, receipts, and expense records
- Accounts payable and accounts receivable information
- Payroll-related records
- Vendor and customer information
- Tax-related records and identification information
- Financial statements and reports
- Information contained in accounting or bookkeeping platforms
- Other information reasonably necessary to perform the services you request
Client information may include personal information relating to business owners, employees, contractors, customers, vendors, or other individuals whose information appears in the records provided to us.
Information Collected Automatically
Like most websites, this website may automatically receive certain technical information when you visit it, such as:
- Internet Protocol (IP) address
- Browser type
- Device type
- Operating system
- Pages visited
- Date and time of access
- Referring website
- General interaction with the website
Our website is hosted using Wix. Wix and other service providers supporting the website may use cookies and similar technologies necessary to operate, secure, analyze, or improve the website.
How We Use Information
We may use information we collect to:
- Respond to inquiries and consultation requests
- Determine whether our services are appropriate for a prospective client
- Establish and manage client relationships
- Provide bookkeeping and related services
- Reconcile accounts and maintain accounting records
- Prepare reports requested by clients
- Communicate with clients
- Process payments and administer our business
- Maintain and improve our website
- Protect our systems, clients, and business against fraud, unauthorized access, or other security threats
- Maintain records required for business, legal, tax, insurance, or professional purposes
- Comply with applicable laws, regulations, court orders, and lawful governmental requests
We do not use client financial information for unrelated marketing purposes.
How We Share Information
RMPBookkeeping does not sell or rent personal information.
We may disclose information only when reasonably necessary for legitimate business purposes, including to:
Service Providers
We may use third-party providers to help operate our business and provide services, such as:
- Website hosting providers
- Accounting and bookkeeping software providers
- Secure client portals
- Cloud storage or document-management providers
- Email and communication providers
- Payment processors
- Information technology and cybersecurity providers
These providers may receive information only as necessary to provide their services to us and are expected to protect the information they handle in accordance with their contractual and legal obligations.
At Your Direction
We may share information when you ask or authorize us to do so, including with your:
- Accountant or CPA
- Tax preparer
- Attorney
- Payroll provider
- Financial institution
- Business consultant
- Other designated representative
Legal and Security Purposes
We may disclose information when reasonably necessary to:
- Comply with applicable law
- Respond to a subpoena, court order, or other lawful request
- Protect the rights or property of RMPBookkeeping or our clients
- Prevent or investigate fraud or unlawful activity
- Respond to an actual or suspected cybersecurity incident
- Protect the safety of individuals or our systems
Client Confidentiality
Financial information supplied to RMPBookkeeping in connection with a client engagement is treated as confidential.
Access to client information is limited to RMPBookkeeping and service providers or professionals who require access for legitimate business purposes.
We do not disclose confidential client information to unrelated third parties for their own advertising or marketing purposes.
Nothing in this Privacy Policy limits any greater confidentiality obligation contained in a separate engagement agreement between RMPBookkeeping and a client.
Information Security
Because bookkeeping records may contain sensitive financial and identifying information, we use reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, destruction, or misuse.
Depending on the information and services involved, safeguards may include measures such as access controls, authentication, encryption, secure document transmission, software and device security, backups, and review of service providers that handle client information.
No electronic transmission or storage system can be guaranteed to be completely secure. Accordingly, while we take reasonable measures to protect information, we cannot guarantee absolute security.
Security Incidents and Data Breaches
If we become aware of a security incident involving personal information, we will investigate and respond as appropriate under applicable law.
Where legally required, we will provide notification to affected individuals and appropriate governmental or regulatory authorities.
Arizona law contains specific requirements regarding security incidents and breaches involving certain personal information of Arizona residents.
Cookies and Website Technologies
Our website may use cookies and similar technologies to provide essential website functionality, maintain security, remember preferences, and understand how visitors use the website.
Some cookies may be placed by Wix or other service providers supporting the operation of this website.
You may be able to limit or block certain cookies through your browser settings or through a cookie-preference tool displayed on the website, where available. Blocking certain cookies may affect website functionality.
RMPBookkeeping does not knowingly use website information to create profiles for targeted behavioral advertising.
Retention of Information
We retain information only for as long as reasonably necessary for the purposes for which it was collected, including:
- Providing services to clients
- Maintaining appropriate business and accounting records
- Satisfying contractual obligations
- Complying with legal, tax, regulatory, or insurance requirements
- Resolving disputes
- Protecting against fraud or other legal claims
Retention periods may vary depending on the type of record and the nature of the client engagement.
When information is no longer reasonably necessary, we may securely delete, destroy, or anonymize it where appropriate.
Your Information
You may contact us to request that we:
- Correct inaccurate contact information we maintain about you
- Update your information
- Delete information you submitted through the website when we are not required to retain it
- Explain the types of personal information we maintain about you
- Address a concern regarding our privacy practices
Certain information may need to be retained to comply with legal, contractual, professional, tax, accounting, or recordkeeping obligations.
If you reside in a state that provides additional privacy rights applicable to RMPBookkeeping, we will honor those rights to the extent required by applicable law.
Third-Party Websites and Services
This website may contain links to websites or services operated by third parties.
RMPBookkeeping is not responsible for the privacy or security practices of third-party websites. We encourage you to review the privacy policies of any third-party services you use.
Children's Privacy
Our website and bookkeeping services are intended for businesses and adults and are not directed to children under the age of 13.
We do not knowingly collect personal information directly from children through this website.
Email and Electronic Communications
Ordinary email may not provide an appropriate level of security for highly sensitive financial information.
Clients and prospective clients should not send Social Security numbers, complete bank account information, passwords, tax documents, payroll records, or similar sensitive information through ordinary email unless an appropriate secure transmission method has been arranged.
RMPBookkeeping may provide or designate a secure method for exchanging sensitive documents.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, technology, legal requirements, or privacy practices.
When we make changes, we will update the "Effective Date" shown at the top of this page.
We encourage visitors and clients to review this page periodically.
Contact Us
Questions or concerns about this Privacy Policy or RMPBookkeeping's handling of information may be directed to:
RMPBookkeeping
Tucson, Arizona
Email: rmp@rmpbookkeeping.com